Privacy policy.
STUDIO CONTEXT LIMITED
Privacy Policy
Last updated: June 2026
Applies to: studiocontext.co.uk
This Privacy Policy explains how Studio Context Limited ('we', 'us', or 'our') collects, uses, and protects your personal information when you visit our website at studiocontext.co.uk or contact us in connection with our architectural services.
We are committed to protecting your privacy and handling your data in a transparent, lawful, and fair manner in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. WHO WE ARE
Company: Studio Context Limited
Company Number: 14004018
Registered Address: Solihull, West Midlands
Data Controller: Studio Context Limited
For any data protection enquiries, you can contact us at:
2. WHAT INFORMATION WE COLLECT
Information you provide to us
When you contact us, submit an enquiry, or engage our services, we may collect:
– Your name and contact details (email address, phone number, postal address)
– Information about your project — location, scope, budget range, and relevant planning or site context
– Correspondence and communications, including emails and attachments
– Any other information you choose to share with us in connection with a potential or active commission
Information collected automatically
When you visit our website, we or our third-party service providers may collect:
– Your IP address and browser type
– Pages visited, time on site, and referral source
– Device and operating system information
This data is collected through cookies and similar technologies. Please see Section 8 for more information on our use of cookies.
Information from third parties
Occasionally we may receive information about you from third parties such as referrals from other clients, professional contacts, or publicly available planning records relevant to a project.
3. HOW WE USE YOUR INFORMATION
We use your personal information for the following purposes:
– To respond to your enquiry and communicate with you about your project
– To provide architectural services, including design, project management, and planning applications
– To prepare and issue fee proposals, contracts, and invoices
– To comply with our legal and regulatory obligations, including ARB and RIBA requirements
– To maintain records of our professional activities
– To improve our website and understand how visitors engage with our content
– To send occasional updates or news about Studio Context, where you have opted in to receive such communications
4. LEGAL BASIS FOR PROCESSING
We rely on the following lawful bases under UK GDPR:
– Contract: Where processing is necessary to fulfil a contract with you, or to take steps prior to entering into one
– Legitimate interests: Where we have a genuine business reason to process your data and it does not unduly override your rights — for example, responding to an unsolicited enquiry or maintaining business records
– Legal obligation: Where we are required to process data to comply with professional regulatory requirements
– Consent: Where you have given clear consent — for example, to receive marketing communications
5. HOW LONG WE KEEP YOUR DATA
We retain personal data only for as long as necessary for the purposes set out in this policy:
– Enquiries that do not progress to commission: up to 12 months
– Active client records and project files: for the duration of the project and for a minimum of 6 years thereafter, in line with limitation period requirements and our PI insurance obligations
– Financial and accounting records: 6 years from the end of the relevant financial year, in accordance with HMRC requirements
– Marketing opt-in data: until you withdraw consent
Where data is no longer needed, we will securely delete or anonymise it.
6. WHO WE SHARE YOUR INFORMATION WITH
We do not sell or rent your personal data. We may share it in the following circumstances:
– With sub-consultants, specialist consultants, or project team members involved in delivering services to you — and only to the extent necessary
– With professional advisors including accountants, insurers, and legal advisors, where required
– With third-party service providers who process data on our behalf (e.g. cloud storage, email platforms, project management tools) — all engaged under appropriate data processing terms
– With regulatory bodies such as the ARB or RIBA if required
– Where we are legally required to disclose information, for example in response to a court order or other statutory obligation
7. YOUR RIGHTS
Under UK GDPR, you have the following rights in relation to your personal data:
– Right of access — to request a copy of the personal data we hold about you
– Right to rectification — to ask us to correct inaccurate or incomplete data
– Right to erasure — to request deletion of your data in certain circumstances
– Right to restriction — to ask us to limit how we use your data
– Right to data portability — to receive your data in a machine-readable format in certain cases
– Right to object — to object to processing based on legitimate interests or for direct marketing
– Rights related to automated decision-making — we do not use automated decision-making or profiling
To exercise any of these rights, please contact us at hello@studiocontext.co.uk. We will respond within one calendar month. If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
8. COOKIES
Our website uses cookies — small text files stored on your device — to help us understand how visitors use the site and to improve your experience.
We use:
– Essential cookies: necessary for the website to function correctly
– Analytics cookies: to understand traffic patterns and page performance (e.g. via Google Analytics or Squarespace Analytics) — these are only set where you have given consent
You can control or disable cookies through your browser settings. Please note that disabling certain cookies may affect website functionality.
9. DATA SECURITY
We take reasonable and appropriate technical and organisational measures to protect your personal data against accidental loss, unauthorised access, alteration, or disclosure. These include secure file storage, encrypted communications where appropriate, and access controls.
Whilst we take these precautions seriously, no method of data transmission over the internet is completely secure, and we cannot guarantee absolute security.
10. THIRD-PARTY WEBSITES
Our website may contain links to third-party websites. This Privacy Policy applies only to studiocontext.co.uk. We are not responsible for the privacy practices of other websites and encourage you to review their policies independently.
11. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The current version will always be available on our website, with the 'last updated' date noted at the top of this page. Material changes will be communicated where we hold your contact details.
12. CONTACT US
If you have any questions about this Privacy Policy or how we handle your personal data, please get in touch:
Studio Context Limited:
Email: hello@studiocontext.co.uk
Website: studiocontext.co.uk
We are registered with the Information Commissioner's Office (ICO) as a data controller. Our ICO registration number is: ZC170992.
Studio Context Limited · Privacy Policy · studiocontext.co.uk